Job Description

Personal Assistant for HNW Household

We are seeking a high-caliber, proactive, and resourceful Personal Assistant to support a very busy family that wants to free up their schedule to allow more quality time with their kids. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional critical thinking skills, a high level of organization, and proactively handles tasks. This individual will be expected to consistently protect the family’s interests, advocate on their behalf, and handle a wide range of responsibilities with professionalism and discretion. If you excel at problem-solving, anticipating the needs of the household members, and maintaining composure under pressure, then we encourage you to apply.

Key Responsibilities:

Administrative Support

• Oversee and manage a complex family calendar, scheduling appointments, activities, and events with precision.
• Plan and coordinate travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
• Handle all correspondence, including emails and phone calls, with professionalism and efficiency.
• Organize and maintain household related documents, files, and records.
• Comfortable troubleshooting technical issues as they arise; TVs, game consoles, computers before scheduling IT.
• Oversee housekeepers to ensure expectations are met.
• Research projects.
• Ability to take on new tasks/projects as they arise based on the families' needs.
• Event Planning and Coordination
• Plan and execute family gatherings, holiday events, and special occasions with attention to detail and creativity.
• Research and coordinate with vendors, venues, and suppliers to ensure seamless event execution.
• Maintain event budget.
• Review vendor contracts.
• Manage invitations, RSVPs, and all event logistics .
• Onsite at events to manage the details and ensure its success.

Organization and Various Projects

• Lead household organization projects, including decluttering/maintaining, creating storage systems, and streamlining operations.
• Run errands, such as shopping and managing pickups/drop-offs, ensuring tasks are completed promptly.
• Schedule and oversee household repairs/maintenance, keep organized records.
• Maintain household budget spreadsheets for the family.
• Manage inventory of house supplies.
• Oversee expectations are being met by household staff.
• Keep track of families' travel documents, memberships, IDs, DMV renewals, car maintenance.
• Assist with childcare, if the need arises.
• Complete other projects /tasks as needed by any members of the family.
• Flexible, ready to assist with any unexpected tasks as needed.

Requirements:

• Proven experience in a fast-paced environment as a personal assistant, executive assistant, or similar role in a household setting.
• Experience working within a large private residence, ideally a family with young children.
• Exceptional organizational skills and the ability to juggle multiple priorities seamlessly and efficiently.
• Logical thinker with strong problem-solving skills and a proactive approach to challenges.
• Calm and composed under pressure, with a knack for resolving issues effectively.
• Strong proficiency in technology, Apple devices, including calendar management tools (Google Calendar, Gmail, Outlook), and office software (Word, Excel).
• High level of discretion and trustworthiness in handling sensitive information.
• Excellent communication and interpersonal skills.
• Flexibility to adapt to shifting priorities and demands.
• Access to reliable transportation.
• Some minimal travel may be required.

What We Offer:

• Competitive compensation based on experience.
• Hybrid schedule with plenty of opportunity for remote work.

If you are a top-tier candidate who thrives in a challenging, fast-paced environment, has exceptional critical thinking skills, and can proactively manage and protect the family’s interests, we’d love to hear from you!

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