Job Description

Our client, a well known University, is seeking an Executive Assistant to provide support to the V P for Legal Affairs and Office of General Counsel. This position will be fully onsite in upper Manhattan, Monday through Friday, with the potential for temp-to-direct hire.

RESPONSBILITIES will include but not be limited to:

• Providing high level administrative support to the VP of Legal Affairs, General Counsel, Attorneys and working in collaboration and support of other administrative staff
• The supervision and coordination of the daily operations of the department, consisting of attorneys, one other administrative assistant, law interns, legal fellow and work-study students.
• Assisting the VP with other areas and business functions within the Vice Presidents' responsibilities
• Manage extensive calendars including scheduling and arranging meetings, conference calls, travel plans, seminars and appointments
• Overseeing and processing payment for invoices
• Create and process expense reports, edit/proofread correspondence and other written materials
• Open and distribute incoming mail, filing of a variety of types of documents (manually as well as electronically)
• Process employee transactions; coordinate interviews for law interns, attorneys and support staff and review/authorize timecards for attorneys and staff
• Maintain inventory of office supplies and equipment; ordering supplies as necessary and troubleshoot equipment as needed
• Coordinate and prepare departmental committee meetings, board meetings, and pro bono projects/assignments

REQUIRED EXPERIENCE/SKILLS:

• Bachelor's Degree highly preferred
• 5+ years of high level Administrative/Executive support
• Clear and concise communication/diction, over the telephone as well as in person and with groups, and via written communications
• Ability to take initiative and work independently, manage challenging situations and respond to changing priorities and urgent matters, with a positive attitude and professionalism
• Identify, define and analyze information/situations before recommending a course of action
• Ability to use discretion, and good judgement when dealing with confidential/highly sensitive issues

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