*Part-time Position*
20-30 hours per week
The Administrative Assistant will be responsible for all essential administrative functions of the business and is a key partner reporting directly to the General Manager. It is a challenging and busy role which includes daily and weekly tasks, as well as customer, salesperson and warehouse interaction. Our business model encourages and in fact demands teamwork, collaboration and communication.
Position Responsibilities:
· Support the efforts of our Sales Representatives and General Manager.
· Enter work orders and sales orders as required.
· Confirm and invoice orders daily. Mail invoices, sort and file documentation.
· Process credit card payments, prepare and send daily credit card report.
· Enter Purchases Orders, confirm purchase receipts and prepare invoices for payment.
· Process credits and debits. Research discrepancies; submit key offs and adjustments as necessary.
· Prepare and validate daily inventory cycle counts.
· Analyze and submit freight invoices for payment. Research and dispute variances. Follow-up on claims.
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